In-person meetings allow for more natural conversations and non-verbal signals, which aren’t possible in a virtual environment. But, with a little planning and effort, nonprofits can keep effective meeting dynamics when switching to the virtual format.
Adopting proven best practices can allow virtual board meetings to be as productive as those held in person. Follow these suggestions to informative post ensure that your meetings are successful and entertaining:
Comprehensive Preparation
Virtual meetings require more extensive preparation than meetings in person. A detailed agenda, with clearly defined discussion topics and time limits for each topic, should be distributed prior to the meeting so that directors can research any information they require and make suggestions or questions before the meeting begins.
Share meeting materials early
When you can check your social media or email it’s easy to forget about the meeting. It is important to distribute all required meeting materials, documents and documents at least a week before the session. This will prevent participants from wasting valuable meeting time and allow them to participate in discussions and be involved in the decision-making process.
Use a virtual board-management software platform like OnBoard to provide your board members access to all the needed materials and resources prior to the meeting. You can avoid the distractions that come with technical issues and connectivity issues that could make meetings unproductive or stalled. To avoid issues like this, ask your board management software provider to test all equipment and links for every participant prior to the meeting.