Boards of directors must communicate effectively to establish goals for the corporation and assist in achieving them. Their communications could expose confidential information, including financial information that could be harmful in the wrong hands.

This is why ensuring that board communications are secure is so important, especially as technology changes the way businesses operate. In order to achieve this, boards must adopt and implement secure collaboration tools like board portals or real-time messaging platforms. It is essential that boards evaluate and monitor their governance performance, including their approach to secure communications.

A board portal, for instance, which permits seamless transitions from formal to informal communication channels, such as group chats, emails and texting, is crucial to ensure secure communications. This type of software can offer a secure and private way to collaborate on documents. It also allows for simple file sharing and real-time discussions. It should have features that allow for granular control of access and deletion, as well as encryption protocols and backup.

A solid board portal is vital but so are safe instant messaging tools and meeting scheduling software. These should be simple to use and function like popular texting, phone and email apps. They should also have extra security features, like the ability of blocking messages and preset contacts. They will also automatically send read notifications, as well as an “view-only attachment” option that blocks downloading screen captures, exporting, and forwarding. To avoid data loss it is recommended that they be backed up in multiple locations including remote ones.

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